Project RPO Reduces Time-to-Fill by 78% for a Growing Healthcare Company

LevelUP helped a rapidly growing healthcare startup streamline its talent acquisition process following a $400 million funding round. Through a full-lifecycle Project Recruitment Process Outsourcing (RPO) engagement, LevelUP reduced time-to-fill by a reported 78%, delivered 350 hires, and improved recruitment efficiency across four business units.

The Challenge

Following a $400 million late-stage funding round, a New York-based healthcare startup faced significant recruitment challenges as it prepared for rapid growth.

With more than 400 open positions and a fragmented internal talent acquisition team, the organization struggled to manage its hiring backlog. Many positions had gone unaddressed for over six weeks, while 75% of open roles had accumulated more than 200 unreviewed applicants.

The client needed additional recruitment capacity and a more coordinated hiring process to prevent the loss of qualified candidates and meet its workforce expansion goals.

The LevelUP Solution

LevelUP implemented a full-lifecycle Project RPO program, initially tasked with filling 225 positions across four business units. Our approach focused on four priorities:

Streamlined Candidate Screening and Interviews

We introduced a more efficient screening and interview process, clearing the initial candidate backlog within two weeks. Dedicated sourcing resources processed overflow applicants in as little as five days, including during implementation.

Accelerated Hiring Decisions

Our team eliminated redundant interview stages, improved scheduling coordination, and established clearer candidate priorities to reduce delays and shorten recruitment cycle times.

Improved Recruitment Reporting

LevelUP introduced recruitment performance metrics and customized weekly reports, giving hiring managers greater visibility into candidate activity, pipeline progress, and hiring outcomes.

Targeted Sourcing and Cost Savings

We implemented targeted sourcing and candidate engagement approaches to attract qualified professionals aligned with the client's mission. By reducing reliance on external recruitment agencies, LevelUP also helped eliminate costly agency fees.

The Impact

LevelUP significantly improved the client's recruitment performance, achieving a reported 78% reduction in time-to-fill, from 143 days to 30 days.

Within the first eight weeks of the engagement, the team delivered 70 hires. The program ultimately supported 350 new hires, including 44 leadership positions, while maintaining a 90% offer acceptance rate.

Beyond faster hiring, LevelUP supported 120 hiring managers and introduced more consistent recruitment processes, improved reporting, and greater visibility into candidate pipelines.

The engagement demonstrates how Project RPO can help high-growth organizations overcome recruitment bottlenecks, increase hiring capacity, and establish more efficient talent acquisition operations.